Assistant Society Secretary

Contract type: Permanent 

 Hours: Full-time, 35 hours  

 Location: Head Office, Nottingham (Hybrid working, minimum 2 days per week) 

 Salary: Up to £50,000 depending on experience

Application process: Please apply via the application button which will direct you to our careers site. If you require any adjustments to assist you in applying, please contact [email protected]  

We’re looking for someone to join us as an Assistant Society Secretary, working closely with the Deputy Society Secretary to help strengthen and embed effective governance across the organisation. We are open to considering candidates with less experience for a more junior version of this role – if this is you, please let us know when applying. Regardless of your experience level, you’ll play a vital part in supporting the smooth running of our Board and its committees, keeping statutory records up to date, and ensuring we meet legal and regulatory obligations.

If you’re passionate about governance or keen to build your expertise in this area we’d love to hear from you. Whether you're bringing experience or looking for a development opportunity, we welcome applicants from all backgrounds. We’re proud to offer an inclusive and supportive workplace where everyone can thrive and grow.

Here’s a taste of what you will be doing as an Assistant Society Secretary at Nottingham Building Society - 

• Secretariat Support: Assist the Deputy Society Secretary with secretariat duties, including preparing and distributing Board and committee agendas and papers.
• Meeting Coordination: Ensure timely scheduling, document circulation, and assist with minute-taking for Board and Exec-level meetings.
• Action Tracking: Monitor and follow up on meeting action points, keeping stakeholders updated.
• Records & Compliance: Maintain statutory and other registers and submit regulatory filings to the FCA, LSE and other such bodies.
• AGM Support: Help plan and deliver the AGM, ensuring all legal and procedural requirements are met.
• Governance Development & Projects: Contribute to policy updates, research best practices, and support governance initiatives e.g. creating and maintaining governance systems, tools and workflows.
• Stakeholder Engagement: Build strong relationships with senior leaders, the wider Legal, Regulatory and Procurement function and external advisors.
• Insurance: Support corporate insurance renewals and claims coordination.
• Customer Service: Promote a culture of excellent service and collaborate across teams to meet SLAs.
• Risk & Compliance: Identify and report risks, support data analysis, and ensure health & safety compliance.

• Governance Expertise: Strong understanding of corporate governance principles and regulatory requirements.
• Organisation & Detail: Excellent time management and attention to detail, with a focus on accuracy.
• Stakeholder Engagement: Confident working with senior leaders and maintaining confidentiality.
• Communication & Collaboration: Clear communicator with strong interpersonal skills; works well independently and in a team.
• Experience & Tools: Previous governance or secretariat experience; familiarity with governance software is a plus.
• Mindset & Attitude: Curious, proactive, professional and accountable, with a drive to learn and make things happen.
• Qualifications: Degree or professional qualifications in law, business, or governance are desirable but not essential.

• Competitive Package: Fair salary benchmarked against market data, annual discretionary bonus, and 29 days holiday plus bank holidays.
• Health & Wellbeing: Access to Medicash healthcare, mental health first aiders, and a suite of wellbeing resources to support you inside and outside of work.
• Work-Life Balance: 35-hour working week for full-time roles, with flexibility to help you perform at your best.
• Career Growth: Ongoing personal and professional development, we’ll support your ambitions and help you grow your potential.
• Inclusive Culture: Be part of a friendly, values-led team that genuinely cares about doing the right thing for colleagues and customers.
• Giving Back: Use two paid volunteering days each year to support causes close to your heart, through our Samuel Fox Foundation.
• Sustainability Focus: Join a business committed to reducing its carbon footprint and making a positive impact on the environment.

Embracing Diversity Together -

We proudly embrace and celebrate diversity as a fundamental cornerstone of our values. We believe that a diverse and inclusive workplace is not just essential for our success but is also a reflection of the vibrant communities we serve. Our commitment to diversity extends beyond our internal culture to the way we approach advertising and engage with our customers. 

Our commitment means actively working to eliminate barriers and biases that may hinder equal opportunities within our organisation. We strive to ensure that all individuals, regardless of background, have an equal chance to thrive and advance in their careers. 

We acknowledge that diversity is not just a goal to be achieved but a continuous journey toward creating an environment that embraces differences and promotes equal opportunities for all. We are committed to fostering an inclusive culture that encourages collaboration, creativity, and a sense of belonging for every member of our community.