Contract type: Permanent
Hours: Full-time, 35 hours
Location: Head Office, Nottingham (hybrid working, minimum 2 days per week working in the office)
Application process: Please apply via the application button which will direct you to our careers site. If you require any adjustments to assist you in applying, please contact [email protected]
Nottingham Building Society is looking for a Deputy Company Secretary to play a key role in supporting the General Counsel & Society Secretary, the Board of Directors, and the Executive Committee. This is a fantastic opportunity to contribute to the success of a well-established financial institution by ensuring robust corporate governance and delivering a comprehensive secretariat function to the Society.
Supporting the General Counsel & Society Secretary you will be responsible for facilitating the smooth operation of the Board and its committees, maintaining statutory records, and ensuring compliance with relevant legislation and regulations. Your expertise will help drive best practices in governance, providing essential support to senior stakeholders and ensuring the Society continues to uphold the highest standards of integrity and transparency.
You'll be curious about the external market and will champion and embed best practice standards while driving continuous improvement and new ways of working at every opportunity. We welcome diverse perspectives and new thinking to help us build a stronger, forward thinking, and modern Building Society.
Here’s a taste of what you will be doing as a Deputy Company Secretary at Nottingham Building Society: -
- Support the General Counsel & Society Secretary in all elements of the Secretary role to provide a comprehensive secretariat function to the Society. Experience using Co Sec tools such as Diligent would be highly advantageous.
- Timely and accurate preparation of Board and Committee documents at Level 1 (Board) and Level 2 (Exec) Committees.
- Maintain and update statutory registers, including directors' details, the membership register, and minutes of meetings.
- File statutory returns and documents with regulatory bodies in a timely manner, including at the FCA and PRA.
- Action all items from board and committee meetings ensuring they are tracked and completed within agreed timelines whilst providing regular updates on the status of action items to relevant stakeholders.
- Support in Annual General Meeting (AGM) preparation and execution; ensuring the AGM is conducted smoothly, with all legal and procedural requirements met.
- Provide support in the year-end process, in terms of annual report and accounts and liaising with external auditors.
- Enhance Corporate Governance Practices by ensuring the Society adheres to best practices in corporate governance, enhancing transparency and accountability.
- Conduct research on governance best practices and provide recommendations for improvement.
- Support the General Counsel & Society Secretary in governance-related projects and initiatives.
- Ensure compliance with Board and Committee procedures, Terms of Reference, Delegated Authorities and management of the Policy Register.
- Serve as a point of contact for board members and senior management on governance-related matters.
- Oversee the management of the Society’s corporate insurances including negotiating the annual renewal and liaising with appropriate business areas to ensure that risks are adequately covered.
About you: -
- Experience performing a company secretarial role in a financial services business or similar.
- Excellent knowledge of corporate governance matters and the ability to demonstrate a commercial frame of mind.
- Good knowledge of the legislative and regulatory requirements within which businesses such as Nottingham Building Society are required to operate, including the Building Societies Act.
- Ability to work with senior individuals, both at Executive and Board level.
- Ability to produce accurate, coherent and detailed minutes and drafts within agreed timeframes.
- You will be curious and pro-active taking full accountability and ownership within your role.
- Law Degree or Membership of the Institute of Chartered Secretaries and Administrators or working towards becoming a member through the ICSA exams.
Reward & Benefits -
- A fair and competitive salary evaluated against market data, annual discretionary bonus scheme, Medicash healthcare scheme, 29 days annual leave plus bank holidays and enhanced family leave.
- Commitment and dedication to your ongoing personal and professional development. We help you to own and grow your potential so you can be at your best in your current role and to support your future career aspirations.
- For all full-time roles we work a 35-hour working week to promote a work/life balance, we want you to be at your best inside and outside of work.
- A friendly and inclusive culture where teams genuinely strive to do the right thing by their colleagues and our customers.
- A strong sustainability agenda – we’re continually finding new ways to be kinder to the environment by reducing our carbon footprint.
- We’re passionate about giving back to the communities in which we serve as well as supporting local charities as part of the Samuel Fox Foundation. One of the many ways you can get involved is to use the 2 days per year paid leave to volunteer for causes or charities that are important to you.
- Your health and wellbeing is our priority, we encourage this through a suite of support resources, including a team of trained mental health first aiders.
Embracing Diversity Together: -
We proudly embrace and celebrate diversity as a fundamental cornerstone of our values. We believe that a diverse and inclusive workplace is not just essential for our success but is also a reflection of the vibrant communities we serve. Our commitment to diversity extends beyond our internal culture to the way we approach advertising and engage with our customers.
Our commitment means actively working to eliminate barriers and biases that may hinder equal opportunities within our organisation. We strive to ensure that all individuals, regardless of background, have an equal chance to thrive and advance in their careers.
We acknowledge that diversity is not just a goal to be achieved but a continuous journey toward creating an environment that embraces differences and promotes equal opportunities for all. We are committed to fostering an inclusive culture that encourages collaboration, creativity, and a sense of belonging for every member of our community.